How to Set Out of Office Status in Outlook App

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set out of office status in outlook

Yes! Your long-awaited yearly vacations are finally here. You will be at the beach for two weeks. But, you can’t just leave like that and leave your colleagues and clients hanging! What do you do to let them know you’ll be away?

You use Outlook’s “Out of Office” feature to send automatic replies to emails. That way everyone is aware of when they can expect a message back from you.

And how can you do this you may ask? In this blog, we will walk you through the process you can set up your out-of-office status in both the Outlook desktop app and Outlook mobile.

Can you put an out-of-office message on the desktop Outlook app?

Yes, the Outlook application lets you enable automatic replies for people inside and outside your organization. To do this, make sure to follow the steps below.

How to set up an out-of-office message in Outlook desktop on Windows

If you prefer the Outlook desktop app to the mobile version, follow the instructions below to complete your work on Windows computers. Before proceeding with the procedures below, take note of the Outlook version you are currently using. We cover the methods for using the Outlook desktop app in Windows 11.

We recommend that you follow the steps corresponding to the Outlook version you run on your device. If you don’t have the exact version that we show here, these steps should serve as a guide as well.

Turn on the out-of-office reply in Outlook

Step 1: Open your Outlook mobile app on your Windows computer and click the File tab.

out of office message outlook app step 1

Step 2: Choose the option: Automatic Replies.

out of office message outlook app step 2

Step 3: You will see a pop-up message appear on the screen. Turn on Send automatic replies, then set your date range, and enter your message.

out of office message outlook app step 3

Step 4: If you want to, you can set a custom message for people outside your organization. To do this, click the Auto-reply to people outside my organization tab.

out of office message outlook app step 4

Step 5: Press the OK button to save your changes. As you can see, it is that simple. (finalize with a few sentences)

Outlook app set out of office on mobile

Maybe you forgot to turn on your out-of-office message while you were in front of your desktop device at the office. Worry not! You can still get it set up on your phone while you are finishing packing for your trip.

Here’s how you can do it:

How to turn on an out-of-office message in Outlook on Android

Step 1: On your Android device, launch the Outlook App and tap the app icon in the upper-left corner.

Step 2: Tap the Settings icon.

set up out of office message outlook mobile step 2

Step 3: Tap the mail account where you want to activate this feature.

set up out of office message outlook mobile step 3

Step 4: Press the Automatic replies toggle to activate it.

set up out of office message outlook mobile step 4
set up out of office message outlook mobile step 4

Step 5: Press the checkbox for Reply during a time period and set your Start and End time range.

Step 6: Enter your auto-reply email message and save it by tapping the checkmark in the upper-right corner.

set up out of office message outlook mobile step 5

Step 7: Note: You can set up a different auto-reply message for people outside your organization by toggling the option: Use different replies for people inside and outside my organization. Activate it and set up your message.

set up out of office message outlook mobile step 7

Summing Up

You have just learned how to set up an out-of-office message in Outlook, both on your desktop and on your mobile device.

Now you can enjoy your vacation without worrying about missing any important emails or upsetting your colleagues and clients. You can also customize your message to suit your needs and preferences.

Remember to turn off the automatic replies when you are back to work. We hope this blog was helpful and informative. Thank you for reading and have a great time at the beach!

If you need help setting up Outlook or any other app from Microsoft 365, at Wingman Solutions we are ready to help you with our tailored Microsoft 365 consultation services.

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